MANAGE DIGITAL RECORDS AND ARCHIVES

Course Introduction

In today’s digital age, effective management of digital records and archives is essential for organizational efficiency, legal compliance, and long-term preservation of information. This course equips learners with the theoretical knowledge and practical skills needed to manage digital records throughout their lifecycle — from creation and classification to storage, retrieval, archiving, and disposal.

Learners will explore relevant standards, technologies, and legal frameworks, including data protection, digital preservation strategies, and risk management practices. They will also gain hands-on experience with digital records management systems and apply best practices to ensure records are secure, accessible, and compliant with regulatory requirements.

This course is essential for professionals in administrative, information management, or compliance roles who are responsible for handling digital information assets in both public and private sector organizations.

 

Unit Outcomes

By the end of this course, learners will be able to:

  1. Explain the principles and concepts of digital records and archives management, including the lifecycle of a digital record and the role of metadata in organizing information.
  2. Apply legal, ethical, and organizational standards for managing digital records, including data privacy laws, retention policies, and access control protocols.
  3. Use classification and indexing systems to organize digital records for efficient retrieval and accurate storage.
  4. Operate digital records management systems (EDRMS) to capture, store, retrieve, and maintain records in a secure and organized manner.
  5. Implement digital preservation strategies to ensure long-term accessibility and integrity of archived records.
  6. Identify and mitigate risks related to digital records, such as cyber threats, data loss, and non-compliance with regulations.
  7. Develop and manage retention and disposal schedules for digital records in accordance with legal and organizational requirements.
  8. Design a records and archives management plan or solution suitable for a simulated or real-world organizational context.